Community Grant Program – September 2017 Submission

The Columbia Gorge Health Council Community Grant Program is made possible by shared savings from the PacificSource Columbia Gorge Coordinated Care Organization (CCO), providing Oregon Health Plan services to residents of Hood River and Wasco Counties.  The Community Grant Program is intended to support local organizations in addressing identified needs from in the Community Health Improvement Plan (CHIP), the CCO Quality Incentive Metrics and/or the CCO Transformation Plan and benefit Columbia Gorge CCO Medicaid recipients in addition to the community at large.

Guiding Principles

Community Grant Program awards are designed to address at least two of the following:

  • Columbia Gorge Regional Community Health Improvement Plan (CHIP). The collaborative regional CHIP identifies the highest need areas as chosen by the Community Advisory Council.
  • One or more of the current Transformation Plan topic deliverables. The Transformation Plan highlights the key areas to transform healthcare delivery for Hood River and Wasco Counties.
  • Innovative ideas that improve current or future Quality Incentive Metrics (QIMs). QIMs are a specific set of measures used to track quality of care for Medicaid recipients. QIMs represent a source of monies which supports future Community Grant Program funding.
  • Support Workforce Development to support CHIP topics, Transformation Plan or QIM performance.
  • Patient Education Materials and/or Patient supports not covered by Medicaid, other Health Plans or CCO Flexible Services.

Funding Amounts and Decision Timelines

Funding can be requested for a minimum of 12 months and a maximum of 36 months and must fit within one of three funding tiers. The timeline for an award decision depends on the funding tier.

Tier Category Total Amount Requested Decision timeline
Tier 1 Application Up to $9,999 60 days to award, decline, or request additional information
Tier 2 Applications $10,000 to $49,999 90 days to award, decline, or request additional information
Tier 3 Applications $50,000 or greater 120 days to award, decline, or request additional information

Timelines

  • Grant Proposals are due between 8am September 1st, 2017 and 5pm September 15th, 2017 Pacific Time and must be submitted electronically. Proposals submitted outside of these times will not be considered. Details on electronic submission will be available in mid-August.
  • Funds will be available within 4 weeks of PacificSource Community Solutions and Columbia Gorge Health Council having received signed acknowledgment letter and related contract paperwork.
  • Funding start dates will begin upon receipt of monies.
  • Awardees will be expected to provide updates every 6 months for the duration of the funding period and accept occasional requests for brief discussions.

Proposal Expectations:

  • Proposals are intended for initial start-up or supporting advancement of a program and not for unending sustaining operations.
  • Proposals will be accepted from the following sectors located in the Gorge:
    • Healthcare
    • Nonprofit organizations
    • Public and private schools including early learning
    • Government or tribal agencies
    • For-profit organizations located in the Gorge region
  • Preference given to partnerships including at least 2 organizations highlighting cross-sector or cross-county partnerships
  • Priority given to enhancing and expanding services – clearly articulating non-duplication
  • A clear explanation of a sustainable model for continued funding if applicable
  • A clear explanation of how Gorge CCO clients or Gorge CCO service providers will be impacted
  • Clearly defined outcomes and measurements
  • Clearly defined budget including a 15% match (In-Kind or Cash)
  • Be applicable and/or replicable across the Gorge region
  • Lead organization must be located in the Gorge region

Complete Applications will include:

Decision-making process:

All applications will be reviewed to determine if minimum application requirements have been met. Only complete applications will be reviewed by the Funding Committee. The Funding Committee is made up of at least 1 member of the CAC, CAP, Board and plus optional United Way Board representative and 1 local representative from each Hospital foundation or equivalent (MCMC, Providence, KVH and Skyline).

Those who vote on the funding committee may not have conflicts of interest with the applying agency. Upon approval by the funding committee, the application must also be approved by:

  • Tier 1: The CAC or CAP
  • Tier 2: The CAC or CAP and the CGHC Board
  • Tier 3: The CAC, CAP and CGHC Board

Funds may not be used for:

  • Insurance Enrollment
  • Covered Health plan Services
  • Preparation, distribution or use of materials to directly support or defeat proposed legislation.

Webinar recording of Q&A Session

FAQs

  • Can an organization submit more than 1 application?  Yes. When submitting more than 1 application, indicate in the narrative how your organization will be able to successfully manage more than 1 application.
  • Can volunteer hours count towards meeting the In-Kind contribution of 15%. What about donated goods or materials?Yes. Volunteer hours, donated goods or donated materials can be included as a means to meet the 15% In Kind contribution for a given proposal. In-Kind includes services, material, equipment or labor committed or received at a conservative value that would otherwise be paid from the project budget. Both the donor and the service received should be identified. In other words, in-kind contributions are goods at wholesale value or services provided instead of cash for one of your project budget line-items. Both the revenue and the expense projections should reflect the In-kind contribution. Guidance for how to calculate In-kind:

    Professional services (legal, architectural, engineering, accounting, medical) at a customary hourly rate for the Gorge.
    Other services (printing, site preparation, fabricating, sub-contractors, publicity) at customary rate for time and materials.
    Costs for use of machinery (heavy equipment) at customary hourly rate.
    Volunteer time actually involved in project implementation.
    Furnishings, food, landscape or construction materials (appliances, furniture, trees, plants, wood, plumbing, hardware etc.) donated by a business or an individual either directly or indirectly.
    Hours spent in the actual project (for instance, volunteers constructing a playground), does count as in-kind. Non-skilled volunteer labor such as this would be calculated at the Oregon minimum wage rate.
    Labor donated for fundraising activities does not count towards in-kind nor does time in meetings that operate irrespective of a proposal (e.g. Board meetings)

    If using volunteer hours, specify the rate used for calculating In-Kind in the Explanation section of the budget form. In Question 11 of the grant application, list names of professional services provided and any other volunteer service valued above minimum wage.